Subpoenas / Information Requests

Service of Subpoenas


Catholic Education Diocese of Parramatta (CEDP) has legal authority to accept service of documents on behalf of all schools, Catholic Out of School Hours Care (COSHCs) and Catholic Early Learning Centres (CELCs) within the Diocese of Parramatta and CEDP business departments.

Anyone seeking to serve documents on CEDP or any of the schools/ COSHCs/ CELCs within the CEDP should be directed to CEDP.

 

 

 

 

Subpoenas should be addressed to The Proper Officer at CEDP and sent via email to: privacy@parra.catholic.edu.au

and/or via mail to:

    The Proper Officer
    Catholic Education Diocese of Parramatta
    The Bethany Centre
    470 Church Street
    Parramatta NSW 2150

 

Religious Education Catholic Education Diocese of Parramatta

 

 

 

 

Compliance time or return date

The CEDP does not hold documents centrally. To ensure we can comply with your Subpoena production date, please allow a minimum of 14 working days for CEDP to contact the relevant areas to obtain documents that fall within the scope of the Subpoena. If CEDP is unable to produce the documents in time, we may contact you to seek an extension. If the subpoena is served during the school holidays, there will likely be a delay if your Subpoena seeks school records.

 

Description of Documents

Please ensure that the description of documents to be produced is as specific as possible and do not cover an excessively general scope. This will ensure that the issuing party receives the documents required, without unnecessarily burdening the CEDP by searching for documents that are not required. Please supply the following where available:

  • the person’s position at CEDP for whom documents are being sought
  • the school(s) [if relevant] from where the documents are being sought
  • the person’s date of birth, and
  • the time period for which documents are required.

 

 

 

 

Attend to Give Evidence

CEDP does not accept service of Subpoenas to Attend to Give Evidence. Those Subpoenas must be served directly on the individual required to give evidence. If the evidence required is in relation to a position a person holds at the CEDP, then CEDP may provide advice and assistance with complying or attending to give evidence.

 

 

 

 

Conduct Money for Subpoenas

We charge fees (conduct money) to produce documents under Subpoena and this is called conduct money. The purpose of conduct money is to provide CEDP with reasonable compensation for the cost of complying with a Subpoena. Those costs include, but are not limited to, staff time in locating and searching records, the resources involved in copying documents and payment for delivery of documents to the appropriate Court, Tribunal or other recipient.

CEDP conduct money for handling a Subpoena are as follows:


TYPE FEE
Standard fee* $60 for one person
$80 for two people
$90 for three people
$120 for four people
Legal Aid request** $40 for one person, over 50 pages
$30 per person thereafter, over 50 pages
$20 flat fee per person, under 50 pages
* Please note that files over 300 pages will incur a $5 addition for each 100 pages thereafter. This does not apply to Legal Aid requests (see below for the meaning of a Legal Aid request).

** A Legal Aid request is where the party serving the subpoena is in receipt of a grant of Legal Aid, or being represented by a Community Legal Centre, or being represented on a pro bono basis. Evidence of this will be required.

 

Cheques or Money Orders should be made payable to “Catholic Education Diocese of Parramatta” and sent to the same address as the subpoena.

 

 

 

 

Requests for Information


Reading Recovery Program

Requests for information must be in writing.

If your request for information is from:

Office of the Children’s Guardian send to: safeguarding@parra.catholic.edu.au
SafeWork NSW send to: whs@parra.catholic.edu.au
For all other requests please send them via email to: privacy@parra.catholic.edu.au

and/or via mail to:

    The Proper Officer
    Catholic Education Diocese of Parramatta
    The Bethany Centre
    470 Church Street
    Parramatta NSW 2150

 

 

 

 

Requirements

To process the request, we require the following:

  • an authority to release information, with the signature of the person whose information is being requested

  • identification (such as a Driver’s Licence) to verify the person’s identity, and

  • the required fee (more information below).

 

Description of Documents

Please ensure that the description of documents to be produced is as specific as possible and do not cover an excessively general scope. This will ensure that the issuing party receives the documents required, without unnecessarily burdening CEDP by searching for documents that are not required. This includes supplying the following where available:

  • the person’s position at CEDP for whom documents are sought

  • the school(s) from where the documents are sought

  • the person’s date of birth, and

  • the time period relevant to the documents.

 

Fees for Release of Information

The purpose of a fee associated with the release of information is to provide CEDP with reasonable compensation for the cost of complying with the request. Those costs include, but are not limited to, staff time in locating and searching records, the resources involved in copying documents and payment for delivery of documents to the appropriate Court, Tribunal or other recipient.

 

 

 

 

CEDP fees for handling a Request for Information are as follows:


TYPE FEE
Standard fee* $60 for one person
$80 for two people
$90 for three people
$120 for four people
* Please note that files over 300 pages will incur a $5 addition for each 100 pages thereafter.

There may be scope for a discount based on hardship or other grounds. We will let the applicant know if we need further information to assess this at the time of the request for a discount.

Cheques or Money Orders should be made payable to ‘Catholic Education Diocese of Parramatta’ and sent to the same address as the request for information.

 

 

 

 

Request Closures

If you do not provide the information we need to process your request within 30 days of receipt of an email from us informing you that we have received your request, your request will be closed.

If you still require the information after a file has been closed, you will need to send a new request.